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Politique de confidentialité — AI ON US

1. Introduction


At AI ON US SAS (“we”, “our”, “us”), we are committed to protecting your personal data and respecting your privacy rights.
This Privacy Policy explains how we collect, use, and store your information when you browse our website [www.ai-on-us.com], register for our events, or interact with us.
We comply with the General Data Protection Regulation (GDPR) (EU Regulation 2016/679).

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2. Who We Are

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3. What Data We Collect

We may collect and process the following categories of personal data:

  • Identification Data: first name, last name, job title, organization name, email address

  • Professional Information: sector, company size, expertise area, strategic AI challenges

  • Contact Information: postal address, telephone number

  • Billing Information: VAT number, invoicing address, payment confirmation (handled securely by our payment processors)

  • Website Usage Data: IP address, browsing behavior, referral source (how you heard about us)

  • Logistical Preferences: dietary requirements, accessibility needs

  • Post-Registration Data: information collected through a confirmation form to refine event content and networking opportunities

We do not collect sensitive data (e.g., racial, health-related, or religious data) unless explicitly stated and legally required.

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4. How We Collect Information

We collect your information when:

  • You browse our website

  • You register for our events

  • You complete forms on our website (e.g., contact forms, subscription forms)

  • You purchase a ticket or service

  • You voluntarily respond to surveys or feedback requests

  • We automatically collect website usage data via cookies (see Cookie Policy)

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5. Why We Collect Your Information

We collect personal data to:

  • Provide and operate our services (event registration, ticket sales)

  • Issue invoices and manage customer accounts

  • Communicate important event and service updates

  • Customize and optimize event content and networking sessions

  • Provide support and assistance to users

  • Analyze participation trends for continuous service improvement

  • Comply with legal, tax, and accounting obligations

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6. Data Retention

We retain your personal data for up to 24 months after your last interaction (e.g., event participation or website activity), unless a longer period is required by law.
After this period, your personal data will be securely deleted or anonymized.

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7. How We Store, Share, and Disclose Your Data

Your data is stored securely through Wix.com’s data storage and databases, hosted on secure servers protected by firewalls.

We may share your personal data only with:

  • Authorized AI ON US team members

  • Third-party service providers acting on our behalf (e.g., payment processors, email service providers), under strict confidentiality agreements

  • Legal authorities if required by law or legal proceedings

We never sell, rent, or trade your personal data.

All direct payment gateways offered by Wix.com used by our organization comply with PCI-DSS standards as managed by the PCI Security Standards Council.

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8. Communication With You

We may contact you to:

  • Confirm event registrations or ticket purchases

  • Provide event updates or changes

  • Request feedback through surveys

  • Inform you of future AI ON US events or initiatives

  • Respond to inquiries or support requests

You can unsubscribe from communications at any time by following the link at the bottom of our emails or by contacting us at marianne@ai-on-us.com.

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9. Your Rights Under GDPR

You have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Request the erasure of your data (“right to be forgotten”)

  • Restrict or object to the processing of your data

  • Withdraw your consent at any time

  • File a complaint with a supervisory authority (e.g., CNIL in France)

You can exercise these rights by contacting us at marianne@ai-on-us.com.

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10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, alteration, or disclosure.

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11. Updates to This Policy

We reserve the right to modify this Privacy Policy at any time to reflect changes in our practices or regulatory updates.
Significant changes will be notified on our website.
Last Updated: 29 April 2025

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🔔 Important:

  • Cookies: Information about how we use cookies and tracking technologies is available in our separate [Cookie Policy] page.

  • Consent: By using our website or services, you acknowledge that you have read and understood this Privacy Policy.

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